Asking the hard questions so you don't have to

It’s always hard knowing what questions to ask, why you should ask them and who to ask them to. So we’ve helped you out with a few FAQ’s from our clients.

Our ‘Get Outside’ and ‘Free Yourself’ services are our most popular for trading companies – each fixed fee package can be tweaked to suit what your business needs at any given time. Check out our packages here.

We sure do! Our initial consultation is completely free. We offer 4 meeting options for new clients, including 15, 30 and 60-minute slots, with your choice of team member. The consultation is aimed to gather a deeper understanding of your business, where you want it go and how we can help you get there.

We all have different roles here at Outside, so this means there may be a few of us dabbling in your accounts throughout the year. However, you will most likely be communicating with Harriet, Tom or Cam. To get to know the rest of the team, check out the ‘Meet Us’ section of the website.

Either way, our clients get the same awesome service. It really depends on the type of business you’re in, the level of support you’re after, and a bit of personal preference. Our fixed fee packages are popular for businesses who want access to us on tap for all their Xero, compliance, and general business queries. It also encourages clients to pick up the phone and have a chat without the fear of the clock ticking in the background. The fixed monthly fees also give clients a level of certainty in fees and helps to smooth cashflow throughout the year.

Out of our team of eight, there are five brilliant, fully qualified Chartered Accountants and one in the making. We are also lucky to have an Accountant based in the Philippines. Outside is also very proudly a Xero Platinum Partner, and the team are Xero certified.

When we have a signed letter of authority from you (and any associated entities), we’ll fire off a professional clearance letter to your previous accountant. This asks if there is any reason we should not act on your behalf. Once they’ve ticked you off, they’ll send over all prior year records, access to any subscriptions (e.g. Xero), and done!

The price of Xero ranges depending on what plan you’re wanting to get your hands on. The simplest of plans starts at around $16 to around $70 for premium. These prices vary depending on any add-ons that might be necessary. If you’re struggling with what plan would be suitable to your business, don’t stress, we’ll go through it with you in the initial consultation. You can also check out pricing plans on the website here.

A Xero platform enables us as accountants and bookkeepers to have a greater insight into your business’ data in real-time. This is incredibly helpful for us to access important information and respond quickly to every need. Xero subscriptions also makes it easier to view your business information and communicate with us as your Accountants!


Tax codes are required if you receive a salary, wages, interest, dividends or any other income that is taxed before you’re paid. Tax codes vary depending on what type of income you receive, what residency status you have and the bracket amount your income would fall under (as well as other factors). To find out what tax code you’re on, log into your ‘my IRD’ account. If you think you may be on the wrong tax code, don’t worry, IRD will inform you of this, where you should then inform your employer. To work out your tax code, click here.


You must register for GST if you carry taxable activity and your turnover was $60 000 or more in the last 12 months or will be in the next 12 months (however you could be exempt  in some circumstances). If you’re stuck with registering your business for GST, we’re more than happy to help. If you’re already registered for GST and are looking for help regarding your GST return, we’re your guys!


This can often be tricky to figure out alone, so here’s the low down:
Essentially, your accounting basis determines when you owe GST on sales (and when you can claim it on expenses). A Payments basis is used when you owe GST on a sale when you receive payment from a customer. Whereas an Invoice Basis is when you owe GST on a sale when you raise an invoice or when you get paid, whichever comes first.

There are also three filing frequency options to consider for GST:

Monthly- This is for businesses with more than $24 million in yearly turnover.

Two-Monthly- Most small businesses are expected to file two monthly.

Six-Monthly- This is for businesses with an annual turnover of less than $500 000.

If you’re still a bit confused, check out IRD’s information page on GST registration. Otherwise, we’ll talk this through with you during our initial consultation.


You can incorporate a company at the companies office. If you would like us to incorporate a company for you, we would be more than happy to do this. We even provide registered office services including holding the share register which is required by law. Get in touch with us!

The decision is situation specific, and we’re happy to talk through the type of team member you’re after – as a general rule, we would suggest you err on the side of caution and if there’s any doubt make them an employee. The backlash from getting it wrong from the get go can be rather costly! In any case, we can suggest payroll solutions that ensure you are fully compliant with IRD and remove the headache of processing payrolls and filing with IRD. There’s a great support page by Employment NZ that talks through the nitty gritty of the differences between a contractor vs. employee – instead of re-writing it, check out the link for you to have a read.

It depends on where the income and losses are earned – if you are a trading business, a contractor, or similar, and make a taxable loss (this is when your deductible expenses are greater than your revenue) you can bring this forward to the following tax year. This means income earned in the next tax year is offset (partially or in full) by the loss made previously.

In saying this, there are some pretty clear cut limitations to this – most recently, from the 2020 tax year onwards, losses incurred from rental income are unable to be used to offset other income you’ve earned. For a company to carry losses forward to offset future earnings, shareholder continuity needs to remain at 49%. It’s best to get in touch so we can look at the big picture and give the best advice to be the most tax efficient!

We have clients on a range of different payroll providers from cafés to builders. Some of the payroll systems our clients use include Xero Payroll, Flexitime and Thankyou Payroll. Get in touch with your go-to at Outside to see what one would be best suited for your needs.

That’s all from us!

If you have any burning questions we haven’t managed to answer in our FAQ’s, flick us an email: hey@outsideaccounting.co.nz or book a time to catch up with us!

Need more of an insight into what we’re about? Check out our FacebookInstagram and Linkedin Pages.



Andy Garvy
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The team at outside are a dedicated bunch. They go above and beyond in every situation and provide so much more than your standard tax accounting. They have developed process maps, management reports, managed our invoicing, payables and pretty much taken care of every part of our business when we have needed it. They are a big part of our business and will continue to be moving forward.
Matt Holton
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A great team - striking the right balance between professional, knowledgable accountants while being fun and personable to deal with. Always quick to respond. Harri has prepared my end of year statements and GST returns. I'm based in Auckland and have managed to snag a spot at the "co-working desk" in their office a couple of times while I'm down in Wellington.
Sarah Ny
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These guys are not the typical accountants. We engaged with Outside originally for our small business accounting needs, but over the years they have provided invaluable services above and beyond. We have grown as a business and Outside worked alongside us the entire time, supporting us with expert and professional advice throughout our journey. They are an awesome bunch, so easy to get along with, they break everything down into regular speak and no question is too dumb to ask. Their door is always open, everyone is super welcoming and they make a mean coffee.
Joel Bouzaid
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Incredible team, great leadership and everything you need.
Campbell Paton
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Gus and the team at outside accounting are the best in the business. Top notch advice, always willing to go above and beyond and seriously good people to go with it. Would highly recommend!
Congress Rental New Zealand
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Congress Rental have been working with Outside Accounting for over 1 year and I can honestly say it's been perfect. I work closely with Harriet and her friendliness and professionalism makes it a pleasure getting our accounting needs sorted. Not having to worry about if our accounting gets done is pressure off our business. Harriet breaks everything down into regular terms and nothing asked is a dumb question making learning alot quicker and easier. Not your typical place for accounting as it's a great environment, friendly and things get done in a very high quality manner. Very refreshing. Highly recommended. Many thanks to Harriet and the team. Liam. Managing Director Congress Rental New Zealand Ltd
Fraser Kingi
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Awesome motivated Accounting company. Very professional, Very easy to deal with, Very proactive! Thanks Outside Accounting for making that part of our business stress free.
Stephen Rickard
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Cam, Harriet and the team at Outside Accounting go above and beyond to make the accounting side of our business stress free. They genuinely care about our business and our success. We get all questions big and small answered promptly and receive detailed progress reports and recommendations, along with face to face meetings. We highly recommend Outside Accounting.
MX Hockey
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Harri and the team team at Outside are top notch. Happy to go above and beyond to look after us, and provide great advice. Highly recommend.
Lana Gibson
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Outside Accounting are friendly, professional, and are always quick to answer my questions. Great local team.
Tavita Isaac
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Cam (Hamish Carter jr) and the team from Outside Accounting have been a game changer for us and our businesses since joining up with them two years ago. Young, enthusiastic and on the ball 🙌 🙌 🙌
Nick Barrett
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Outside Accounting, and specifically Cam is a pleasure to deal with. Extremely knowledgeable; they go above and beyond. Highly recommend.

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